One record for every person
Name, manager, department, location, start date, employment type. Active, on leave, or terminated. HR sees everyone. Managers see their people. Each person opens their own profile.
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The whole employee.
Hire them, assign the tasks, run reviews, keep the files, set the position, assign project roles, track compensation, and pay them. Direct deposit, tax filings, W-2s, and the journal into the Accounting app.
The whole employee
The person, the tasks, the review, the file, the position, the project role, the pay.
Onboarding with assigned tasks
Build a checklist for the position. Assign tasks to the new hire, the manager, and whoever else has to move. Due dates and done or not done. When they leave, close-out tasks run the same way.
Reviews you can actually run
Create the cycle, pick the people, send the review. Self review and manager review. Rating, comments, status. The history stays on the person so the next cycle is not a blank page.
Surveys out, answers back
Write the survey. Send it to a person, a position, a team, or the whole office. Collect the answers. Read the results next to the reviews, not in a separate spreadsheet.
Employee files on the person
Offer letters, I-9s, signed policies, whatever belongs in the file. HR uploads it. The employee can open what they are allowed to see. The file follows the person, not a shared drive.
Position is the job at the company
Principal, designer, project manager. The position is what they actually are at the firm. Track compensation and pay across everyone in that position, not mixed up with how they bill time on a project.
Project roles are for the project
Assign someone to a project under a project role. Time is tracked by that role and links into billing. The same person can sit different roles on different projects. Cost from the position against billed time from the project role is how you see profit and loss.
Total compensation, and every change
Salary or hourly, plus the rest of the package, tied to the position. Tax profile, withholdings, bank, and pay type sit on the same person. Each raise gets an effective date. Then payday uses that record.
Pay the team
The hours, the taxes, the deposit. Same person. Same app.
Hours and time off already in
Approved hours from the Time app land on the run. Time off from the Time Off app counts as paid or unpaid based on the policy. No re-keying a timesheet into payroll.
Pay schedules that match the office
Weekly, biweekly, semimonthly, or monthly. Split the company across schedules if the shop and the office do not share a payday. Off-cycle and bonus runs when you need one.
Run it, then look it over
Preview gross, taxes, deductions, and net before anything leaves the bank. Fix a rate, add a bonus, skip a person. Approve the run. Payday is a decision, not a surprise.
Taxes calculated and filed
Federal, state, and local withholdings on the run. Deposits and filings go out on the calendar the government expects. Benefits, garnishments, and other deductions sit on the person and hit every run. Year-end W-2s are part of the same product.
Direct deposit and paystubs
Pay hits the account on payday. Each person gets a paystub they can open. Paper checks when someone is not on deposit yet. Reimbursements from the Expenses app can ride on the same check.
The books get the journal
Each run posts wages, taxes, and deductions into the Accounting app. Payroll is not a CSV you import after the fact. Accounting still works on its own. If you run both, payday hits the books.
How it works
Hire them. Onboard them. Keep the record. Pay them. Close it out.
Hire
Put them on the record.
Take them from the Recruiting app when they accept, or add them here. Position, manager, start date, and location sit on the person from day one.
- 01Create the person, or take them from an accepted offer.
- 02Set the position, manager, and start date.
- 03Mark them active.
Onboard
Assign the work of starting.
A checklist for the position. Tasks for the new hire, the manager, and anyone else who has a step. Watch what is done and what is still open.
- 01Pick the onboarding checklist for the position.
- 02Assign tasks and due dates.
- 03Mark each one done as it finishes.
Keep
Reviews, files, position, and pay.
Run a review cycle. Send a survey. Drop a file on the person. Change the position when the job at the company changes. Record the compensation change with an effective date.
- 01Send reviews and surveys when the cycle starts.
- 02Keep files and the position current.
- 03Log every compensation change.
Pay
Preview, then deposit.
Approved hours from the Time app. Time off from the Time Off app. Preview gross, taxes, and net. Direct deposit and paystubs go out. Taxes file. The journal lands in the Accounting app.
- 01Build the run from hours, time off, and the person.
- 02Preview every person, then approve it.
- 03Deposit, file, and post the journal.
Leave
Close the person out.
Assign the last tasks. Run the last check. Set them on leave or terminated. The record, the files, the pay history, and the W-2 stay. Equipment still on them shows in the Assets app.
- 01Assign close-out tasks the same way you onboarded.
- 02Pay the last check, then set employment status.
- 03The history stays on the record.
The other apps read this person
The Workforce app holds the employee and the paycheck. Hire, hours, leave, expenses, equipment, the project, and the books point here.
Recruiting
When a candidate accepts, create them here from the offer. Position, start date, and manager come with them. No re-keying into HR.
Time
Hours are tracked against a project role, which links into billing. Approved hours for the pay period also land on the pay run. No second timesheet on payday.
Time Off
Time off is requested against this person. Approved time off in the period counts as paid or unpaid on the pay run, based on the policy.
Expenses
Approved reimbursements can ride on the paycheck instead of a separate payment. Spend still started in the Expenses app.
Accounting
Each approved run posts wages, taxes, and deductions to the Accounting app. The books match payday without an import. Accounting still works on its own.
Assets
Assign equipment to someone in the Workforce app. When they leave, you still see every asset on them, so the laptop and the badge come back.
Projects
Assign them to a project under a project role. Time against that role links into billing. Cost from their position against billed time is how you see profit and loss on the project.
Pricing
You pay per person on the record. Payday is included.
Team
1-9 users
$10/ user / month
The full Workforce app. Employee records, onboarding, reviews, surveys, files, positions, project roles, compensation, pay runs, direct deposit, tax filings, paystubs, W-2s, and the accounting journal.
Studio
10-24 users
$8/ user / month
The full Workforce app. Every person on the record at this rate once you are in the band.
Firm
25-49 users
$6/ user / month
The full Workforce app. Same features, lower seat price as the firm grows.
Organization
50+ users
$5/ user / month
The full Workforce app. Volume rate.
A seat is anyone in the Workforce app. Every employee on the record counts, including people you pay. HR and managers are not a second charge if they are already on the record. Pay runs, direct deposit, tax filings, paystubs, W-2s, and the accounting journal are part of this app, not a second product. All seats are billed monthly at the rate for your current size. The Recruiting, Time, Time Off, Expenses, Accounting, Assets, and Projects apps are licensed separately.
Need more than one app? Estimate a monthly total.
Questions
How the Workforce app is set up in Base Assist.
Each person on the employee record. Payday is included. HR and managers are not a second seat if they are already in the Workforce app.
No. Pay runs, direct deposit, tax filings, paystubs, W-2s, and the journal into Accounting live in the Workforce app. There is not a second payroll product to license.
No. Approved hours pull from the Time app. Time off in the period pulls from the Time Off app. You preview the run and approve it.
Yes. Each approved run posts wages, taxes, and deductions to the Accounting app. No CSV in the middle. Accounting still works if you are not running payroll here.
No. Payday in the Workforce app is for employees. Contractors and vendor bills are not this product.
Yes. When they accept, create them in the Workforce app from the offer. Position, start date, and manager come across. Then onboarding tasks start on that same person.
Yes. Each person can open their total compensation, the history of changes, and their paystubs. HR sees everyone. Managers see their people.
A project role is how someone is assigned to a project and how they track time. Those hours link into billing. A position is their actual role at the company. Positions are how you track compensation and pay across employees. Billed time from the project role against cost from the position is how you see profit and loss on the project.
Help with the Workforce app
Employee records, onboarding, reviews, files, positions, project roles, compensation, pay runs, direct deposit, taxes, paystubs, W-2s, and the accounting journal.