A chart that matches the office
Accounts with numbers, types, categories, and balances. Parent and child accounts. Start from a template or build your own. Active, inactive, or archived. The rest of the books post here.
Accounting
Coming soon
Run the books.
Chart of accounts, invoices, bills, bank, and the journal. Quotes, settlements, P&L, balance sheet, and cash flow. Close the month from the same records the office already works in.
Run the books
Money in, money out, the ledger, and the reports that close the month.
The journal is the source
Entries on the ledger. Trial balance when you need to see every account line up. Payday from the Workforce app posts wages, taxes, and deductions into this same journal.
Quotes, then invoices
Send the quote. Turn it into an invoice when they say yes. Client, project, amounts, due date. Draft, sent, approved, paid. Outstanding AR sits on the dashboard.
Get paid
Invoices tagged to the client and the project. Unpaid, partial, or paid. Take the payment on the invoice. Revenue this month is on the overview next to what is still outstanding.
Bills, on the books
Vendor bills land as payables. Outstanding AP is on the dashboard. When you run the Vendors app, those bills and payments hit this ledger. The books and the vendor list stay on the same work.
The bank is connected
Connect the accounts. Transactions come in. Reconcile against the books. See deposits and spend next to the invoices and bills they belong to.
Reports that close the month
Profit and loss. Balance sheet. Cash flow. Trial balance. The numbers come from the journal, the invoices, the bills, and the bank. Close from one set of books.
Lists the office already uses
Service items, expense types, financial categories, locations, departments. Clients sit here next to their invoices, quotes, projects, and documents. Settlements track payouts against the balance.
How it works
Set the chart. Take money in. Pay money out. Close the month.
Chart
Put the accounts in place.
Start from a template or add accounts one by one. Number, type, category, opening balance. Everything that posts later lands on this chart.
- 01Start from a template, or build the chart.
- 02Set numbers, types, and opening balances.
- 03Connect the bank.
In
Quote it. Invoice it. Get paid.
Send the quote. Invoice the client on the project. Take the payment. Outstanding AR is on the overview.
- 01Send the quote.
- 02Turn it into an invoice on the project.
- 03Record the payment.
Out
Bills, payroll, and the bank.
Vendor bills post as payables. Payday from the Workforce app posts the journal. Bank transactions come in so spend and deposits sit on the same books.
- 01Post the bills.
- 02Take the payroll journal from Workforce.
- 03Match bank transactions to the books.
Close
The month, on the reports.
P&L, balance sheet, cash flow, trial balance. Settlements against the balance. One close from the same ledger.
- 01Review the trial balance.
- 02Run P&L, balance sheet, and cash flow.
- 03Close the month.
The books sit on work you already did
The Accounting app is the ledger. The other apps send it the money and the jobs.
Workforce
Each payday posts wages, taxes, and deductions to the journal. The books match the run.
Vendors
Vendor bills and payments hit the books. Payables on the dashboard are the same invoices you approve and pay in the Vendors app.
WIP
Unbilled work on a WIP statement becomes an invoice on the books. Revenue follows the job you already measured.
Expenses
Approved spend posts to the ledger. Expense types you set here are the categories people pick when they file a report.
Projects
Invoices and quotes sit on the project. The job, the client, and the amount are the same record.
CRM
Clients in the CRM app are the clients you invoice. Quotes, invoices, and documents live on that same person.
Pricing
You pay per person who runs the books.
Team
1-9 users
$12/ user / month
The full Accounting app. Chart of accounts, journal, invoices, quotes, bills, bank, settlements, P&L, balance sheet, cash flow, and trial balance.
Studio
10-24 users
$10/ user / month
The full Accounting app. Every seat at this rate once you are in the band.
Firm
25-49 users
$8/ user / month
The full Accounting app. Same features, lower seat price as the firm grows.
Organization
50+ users
$6/ user / month
The full Accounting app. Volume rate.
A seat is anyone licensed for the Accounting app. People who send invoices, pay bills, connect the bank, and close the month. All seats are billed monthly at the rate for your current size. The Workforce, Vendors, WIP, Expenses, Projects, and CRM apps are licensed separately.
Need more than one app? Estimate a monthly total.
Questions
How the Accounting app is set up in Base Assist.
Anyone licensed for the Accounting app. People who send invoices, pay bills, connect the bank, and close the month.
Yes. Invoices and quotes are tagged to the client and the project. The job and the amount are the same record.
Yes. Each run in the Workforce app posts wages, taxes, and deductions to the journal.
Yes. Bills and payments from the Vendors app post to this ledger. Outstanding AP is on the dashboard.
Profit and loss, balance sheet, cash flow, and trial balance. They run from the same journal, invoices, bills, and bank.
Help with the Accounting app
Chart of accounts, journal, invoices, quotes, bills, bank, settlements, and month-end reports.