Time

Open Time from the app list, or go to /time. You will see Overview, Time Entries, and Time Reports.

If you manage people, Your Team is in the sidebar. If you run Time for the company, Admin is there too. Quick actions at the top let you add one entry or several, when you have permission.

Overview shows hours for the period you pick, billable time when billing is in play, and what still needs a report. Start or stop the timer here. Add a signed entry if the job needs a signature.

Use the date range to look at this week, this month, or a custom span. Top projects on this screen are yours, not the whole company.

Use Time when you worked. Clock in, add an entry, put it on a report.

Use Time Off when you are asking for days out. Requests, banks, and balances live there. Managers approve leave in Time Off, not on a time report.

Payroll can use both: approved Time hours, and Time Off that counts as paid or unpaid on the policy. You do not re-key either one.

Everyone with Time can add their own entries and send their own reports.

• Your Team is for managers: team overview, team entries, and reports waiting on them.

• Admin is for people licensed to run Time for the company: all entries, all reports, batches, users, and settings.

• Permissions are named, so a person can have reports without batches, or entries without settings.

If a screen is missing, you do not have that permission. Ask an admin. Do not share logins to get around it.

Add the Active Timer widget to a dashboard, or use Start timer from dashboard actions. The same timer shows in Time. Stopping it on either screen clocks you out.

The running timer is one open clock-in. Clock out before you start another, or you will stack unfinished entries.

Start a timer from Overview, an entry sheet, a task, or the dashboard widget. While it runs, duration counts up. Clock out to write the end time and duration.

You can attach a project, client, role, task, location, and notes when you start, or edit the entry after you clock out. A running timer with zero duration shows as Ongoing.

If you forget to clock out, edit the entry and set the end time. Managers can do that for their team when they have access.

Choose Add Time Entry. Set the start, the end, or a duration. Pick who the entry is for if you are entering for someone else and you have permission.

Manual entries are the same records as a clock-in that you closed. They can go on a report, a batch, and a project.

Some roles cannot change start and end times after the fact. If those fields are locked, you can still add notes and coding, or ask a manager.

Choose Add Multiple Time Entries. Fill a row per day or per job. Each row becomes its own entry with the project, role, and hours you set.

Use this when the pattern repeats. For one job that already happened, a single manual entry is faster.

You only see bulk create if you can edit manual time fields, or you have Time admin access.

Project is the job. Client often fills in from the project. Role is the service item, the kind of work you billed or tracked on that job.

Open projects are the ones you can pick. Closed or archived jobs stay off the list so hours do not land on a finished job by accident.

If billing is on, the role and duration can create a line item on a quote or invoice. The hours and the bill are the same work.

If the project has tasks, pick the one you worked. Time on a task is visible from the project as well as Time.

Location is the site or office. Some companies require it. If the project already has a location, it may fill in.

Leave them blank when they do not apply. Do not invent a task to park hours.

Use notes for what you did, who you were with, or why the duration looks off. Keep it short. The report is not a diary.

Notes stay on the entry when it moves to a report or a batch. They show in exports.

When you add or edit an entry, you can set the time zone. Start and end times are saved in that zone, then stored in UTC.

This matters when people travel or work across offices. A 9:00 start in Denver stays 9:00 in Denver on the report, even if you open it from New York.

If you cannot set the zone, your account is using the default. Ask an admin if that default is wrong.

Entries sit unattached until you put them on a report. The report has a name, a person, a status, and a total. Status is Pending Approval, Sent Back, or Approved.

One entry belongs to one report. If it is already on a report, it will not show when you build a new one.

From Time Reports, create a report. Give it a name people will recognize, such as the week ending date. Select the entries to include. You can create a report for yourself, or for someone else if you have access.

The report starts at Pending Approval when you send it. Until then, you can still add or remove entries.

From Time Entries, select entries that are not on a report and move them. Or open a report and add entries that still have no report.

You can unlink an entry from a report if the report is not locked in a batch. Once a batch has it, the hour is frozen for payroll.

When the entries look right, send the report. The manager gets a notification. Status becomes Pending Approval.

You will see it under Time Reports. Do not keep editing hours after you send unless the manager sends it back. If you need a change, wait for Sent Back or talk to the manager.

The manager can send a report back with a comment. Open the report, read the comment, fix the entries, and resubmit.

Typical reasons: wrong project, missing notes, a timer that never clocked out, or hours on the wrong person. Fix the entry, not the comment.

Once a manager approves, status is Approved. Totals on Overview and team screens include that time.

An admin can later put approved reports into a batch. After that, you cannot quietly edit the hours. If something is wrong, an admin unlinks or overrides.

Open Your Team for a roll-up of the people you manage. You will see hours in the period, reports waiting, and the same kind of project mix you see on your own overview, for the team.

Use it to see who has not sent a report, not to edit every entry. Drill into Time Entries or Time Reports when you need the line.

From Your Team, Time Reports is the queue. Open a pending report. Each line shows who, when, duration, project, and notes. Time zones on the lines are the zones stored on the entries.

If a line is wrong, you can send the whole report back, or edit an entry when you have that access. Do not approve a report you have not opened.

Approve and forward when the report is yours to sign off. Your name, time, and any comment go on the approval. The person who sent it gets a notification.

Some reports have more than one approver. Approve yours. The report stays pending until the path is done, unless an admin overrides.

Reject or send back writes a comment and sets status to Sent Back. Say what to fix: the Thursday entry, the project, the timer still running.

The person resubmits. It comes back to the queue. You are not deleting the hours. You are asking for a correction.

If an approver is out, or a report should move anyway, override approve. The report records who overrode it.

Use this sparingly. The normal path is approve or send back. Override is how you unblock payroll week, not how you skip review.

Your Team, Time Entries lists the people you manage. Filter by date, project, or person. Open an entry to change coding, notes, or times when you are allowed to edit manual fields.

Editing someone else's time shows in history: who changed it and what changed. Prefer sending a report back when the person can fix it themselves.

Open Time, Admin. Overview shows organization hours, billable totals when you bill, pending approvals, and top projects or people for the period.

Use the date range the same way as personal Overview. This screen is for staffing and payroll week, not for fixing one entry.

Grant Time admin pieces separately: entries, reports, batches, users, settings, or all-access. Managers get Your Team without seeing every person in the company.

Open a user to see their entries and reports. That is the place to check a person who never sends a report, before you chase them in chat.

Settings hold overtime hours, whether that window is weekly, bi-weekly, or monthly, the overtime multiplier, and a holiday multiplier.

Add holidays by name and date. Hours on those dates can use the holiday multiplier. Keep this list current before the pay period, not after the batch.

Projects can also carry time rules in WIP. Company settings are the default. Job rules apply when that work needs a different treatment.

Create a batch and attach approved reports. The point is to stop edits. People cannot quietly change hours that already went to pay.

Name batches for the pay period. You can unlink a report if it should not have been in this run, then put it in the next batch.

The batch is the source of truth for that pay period, not a spreadsheet on someone's desktop.

Open the batch and export Excel or CSV. That file is a snapshot of the frozen reports. Workforce can also take approved hours onto the pay run without a file, when both apps are in use.

If the export looks short, a report never made it into the batch. Check Admin, Time Reports for Approved reports with no batch.

Time on a project role is the same hour the project sees. If that entry has a line item, it can sit on a quote or invoice. Approved hours for the pay period can land on a Workforce run.

Do not keep a side timesheet. If the hour is missing from pay or from the job, the entry is missing, uncoded, or not approved. Fix it in Time.